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Asset Registers


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One of the main functions of a municipality is controlling the Infrastructure within its borders.  This will include roads, electricity, water, sewer etc. IMIS-infra is the IMIS module that provides users a map-based solution for managing and capturing infrastructure data, fully compliant with GAMAP, GRAP 17, the DPLG Guidelines for Infrastructure Asset Management in Local Government, and the International Infrastructure Manual.

The module is composed of different sub-modules, each managing a separate infrastructure component or asset category, such as Roads, Electricity, Water, Storm Water and Sewer. It has links into other IMIS Modules and Functions, such as GIS, Land Management, Records and Document Management, Process Automation and Communication Management.

An asset register is a list or register of all assets which fall in the dominion of or are under control by and entity. A immense amount of capital expenditure was incurred in the acquisition of the assets. These assets must be maintained to ensure that catastrophic failure is avoided. With constant maintenance costs are low and useful life is achieved. Once an asset is in a poor condition it is costly to fix or replace and maintenance is a far better option than replacement.

A call has been made by honourable Sicelo Shiceka, the Minister for Corporate Governance and Traditional Affairs, for municipalities to deliver unqualified audited asset registers by 2014. OPERATION CLEAN AUDIT 2014, launched 16th July 2009, is supported by TGIS.

Phases

TGIS will be able to facilitate the compilation of asset registers in a variety of ways. TGIS has skills in all the phases of developing an asset register.  The compilation of asset registers is an extremely complicated topic and requires extensive knowledge and skills. For an in depth discussion of how TGIS may be able to help you compile your asset register, please read the module description for IMIS-infra or contact TGIS on +27 11 991 3624.

Inventory:

The first sub phase is to create a logically segmented inventory of infrastructure assets in the IMIS GIS. This includes any available descriptive information such as road widths, pipe diameters, etc, which go into the linked database after extensive data cleaning.

Visual Condition Assessment:

Visual Condition Assessment is a rapid method of determining asset condition by probing a representative sample of the assets through visit or performance interview. TGIS has developed core competencies in the management of the field work undergone to ensure accuracy and reliability. The use of IMIS-mobile is essential as all information is captured on hand held devices with linked pictures of each component for auditing purposes. IMIS-mobile ensures that the information captured is linked into the database which saves valuable time and allows easy searching of items, management of fieldworkers and integration into IMIS. TGIS also acquired the first 3D Mobile Mapping device in Southern Africa, the TOPCON IP-S2. This wonderful piece of technology has provided them the edge in rapid field data capture. It allows for accurate, reliable and exceptionally fast data capture, of precise location linked to an image.

Valuation:

The condition assessment Model for every item is linked to a corrective action model that includes both rehabilitation parameters (action, labour and materials) and replacement project costs.

Routine Maintenance:

The system also manages the Routine Maintenance Programme or the “Asset Management Plan” for the assets. Recording all information to keep asset register current and accurate.

Customer Care:

IMIS-customer care links into IMIS-infra to maintain assets and record incidents and how they were resolved. This includes automatic routing of work instructions and replacement costs. This link is essential to maintain the integrity of the asset register.

Criticality:

Criticality is a measure of the likelihood and consequence of failure. Critical assets are those that should be addressed first in a limited-budget Asset Management Plan. IMIS-infra will identify critical areas and assets to be addressed first to ensure seamless service provision.  

Process Links:

Executing a visual assessment and valuation of Infrastructure Assets represents a huge investment. The value in this investment is only maintained if the processes are in place which ensures that information is always maintained and correct. This requires that any, and every, action affecting Assets (Type, Condition, Value) must be encapsulated in the system, and must be reported to every affected part or system. IMIS has this capability and is one of the few systems in the world capable of this!

Multidisciplinary Teams:

The complexity and range of infrastructure demands a multidisciplinary team with substantial infrastructure experience and knowledge. TGIS has worked with experts in developing the concepts, the condition and costing models, and the software. These experts play a role as “in-house” quality and process supervision for TGIS in the execution of any Asset project.

Current Contractors:

The municipalities existing infrastructure service providers are those who hold most key data and who also have in-depth knowledge of the municipality’s infrastructure. It is therefore highly logical and practical to involve them in data sourcing and in visual assessment planning and execution.

 

       

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