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IMIS-projects


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Any entity has the need for efficient project management to keep track of time and money spent on a project or on projects.  All the estimated time and costs added during the expected duration of the project will sum up at the end to set the estimated time and costs for the different phases of each project.  Constant vigilance is essential to ensure these targets are met.  IMIS-projects allows for the efficient management of any project by following the process from start to finish.

With IMIS and the various reporting options any decision maker will have access to the necessary information to analyse and break down any activity to understand the process and costs involved.  One of the most vital facets of project management is that of understanding the end goal of the project and linking each activity towards achievement of that end goal better project management and better management of infrastructure, which will provide a higher quality of life for all South Africans.

IMIS-projects Process

Components

IMIS-projects consist of the following sections.  The IDP and Project Management Sections can run independently or function together depending on the desired setup.  When IDP functions independently, there are no time management facilities.

IDP

Municipalities are required to create and submit Integrated Development Plans (IDP’s), and then to execute the projects defined in the IDP’s.  In the Department of Provincial and Local Government (DPLG) guide pack literature and legislation, the IDP process comprises of five major phases:

  • Analysis when issues in communities are identified, and prioritised.
  • Strategy when developmental objectives are defined and strategies to reach these conceived.
  • Projects when project proposals are designed.
  • Integration when these are rationalised into programmes.
  • Approval when comments are received and council approves final plan.

IMIS-idp is the High Level Project Planning section of the IMIS range of products allowing creation of the IDP-document and all its required processes and reports.  IMIS-idp manages the entire process and allows for analysis of plans as well as setting the plans, with a special section to manage the execution of plans. The system will not only simplify this complicated process it will also allow for effective management and thus produce excellent results. 

The planning for projects is logically done by specialists in their particular domains, which all eventually end up in a “Project Group” for reporting and execution, by specialists. Beginning with the end in mind, and to ensure that project planning is done by the right people, the IMIS-idp begins by identifying the major “Project Groups” for which reporting will be done and within which planning responsibility can be clearly assigned.

PROJECT MANAGEMENT

The Project Management section provides the functionality to register, manage and monitor projects and performance.  Project Management typically records the following components:

  • Link Organisation
  • Project Group, Type, Group Output, Name and Number, Phases and Phase Goods as well as Output Activities
  • Project Manager and Team linked to the Organogram

Projects are managed through all phases including planning, activation, execution, monitoring and then reporting after completion. Various reporting options are available so the decision maker will be able to visualise the data in a way that will be easily interpreted by them.

It is important that the administration of the projects is done and has been defined in consultation with the different team members to define the necessary activities and time frames for each to complete the project on time and within budget. The automated process flows ensure all parties are informed of their duties and bring in the all important aspect of accountability.  

TIME MANAGEMENT

Time management is the section that handles all the time capturing aspects of IMIS-projects.  When a new project is activated in IMIS, it will immediately display under the time management module to allow users to log time against that project.  This allows for efficient record keeping and reporting on the projects. Users should log time at least every day and will specify which project they worked on how many hours they spent and will provide a brief description of the exact activity undertaken. Reports can be generated to view the time and individual has spent or how much time has been spent on a project. There are reporting options available so that project managers can break down the project and develop an understanding of what occurred and can begin to conceptualise the reasons for these occurrences offering increased knowledge and skills for future projects   Trends and critical areas for projects may be identified allowing management to take the necessary actions.

 

       

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