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Company Profile


 

1 PURPOSE, VISION & MISSION

1.1 Purpose

To Formulate and employ methods to develop people, processes and systems to facilitate good governance.

1.2 Vision

To add superior value in governance to organisations, enabling them to achieve their purpose.

1.3 Mission

We create and implement customisable spatially-enabled integrated business solutions for organisations that strive for effective and efficient management.

1.4 Delivery Overview

TGIS designs, develops, prepares data, implements, trains, and supports an Integrated Municipal Information System (IMIS). This is a holistic approach to aiding clients to identify and solve their problems. TGIS strongly believes in effective customer service and in providing the best after sales service available.

The pivotal characteristic of our software and solutions is integration. The four pillars of the system are Spatial Information (GIS), Records & Document Management, Business Process Automation, Communication & Diaries, all with comprehensive reports covering operational, system integrity, and management.

The functional areas covered are Land & Administration, Town Planning, Financial Links, Infrastructure (Roads & Stormwater, Water, Electricity, and Sewer), IDP, Human Resources, Cemeteries, Housing, Census, Meetings, Building Plans, Customer Care, Contracts, Project Management, Supply Chain, Heritage, Disaster, Census, and Demographics.

2 EXPERIENCE

2.1 System Development

The products we have produced are all written in house, and specifically customised for South African municipalities. One of our key strengths is the ability to integrate systems in an organisation to increase the benefit everyone derives from corporate data.

We currently have 6 developers working full time on creating and customising software for municipal clients.

2.2 Municipal Systems

We have worked with municipal systems since 1999, and have already installed Integrated Municipal Information Systems at 40 Municipalities. We have numerous other desktop systems in place covering things from Land and Valuation Management to Cemetery, the IDP, and Building Materials Management.

2.3 Land Management, Administration, Registers, and Valuations

The foundation of our delivery into municipalities is bringing order to Land Management. Land Management is the foundation for municipal delivery and income management. We have dealt with more than 50 municipalities’ Land information.

Both Johann Engelbrecht and Lance Nel were in Senior Management in Transnet’s Professional Property Services (both served stints as the acting Chief Land Surveyor managing the unit). This unit included cadastral survey services, property register, asset register, deeds registration and investigation, valuation services, and the creation of a national GIS for Transnet property and infrastructure, including aerial photography of hundreds of station emplacements.

2.4 Traditional and Informal Settlements

Our land survey background gives us vast experience with mapping and data issues. We find that problems some do not yet realise exist, are easily identified and overcome because of this experience.

From this foundation we have dealt specifically with traditional settlements in both Maluti-a-Phofung and Dr J.S. Moroka municipalities. These totalled some 120 000 dwellings.

2.5 Data Cleaning

We have been installing Land based GIS in municipalities since 1999, and have cleaned the data sets for 46 municipalities.

We currently maintain the data for 31 Municipalities, including many of the Municiplaities within the Northern Cape Province. Please see attached map on the next page.

Our background in Land Survey, and the extensive property related experience of our technical staff, has enabled us to develop best practice approaches to this activity

2.6 Infrastructure

TGIS has worked with experts in the various infrastructure areas to ensure that the systems we build are appropriate and relevant from a domain perspective, but also that they integrate with, and inform, the rest of the organisation.

The solutions include mapping, location, inventory, assessment, valuation (based on expert model and current costing tables), maintenance, reports and master plan formulation.

2.7 Corporate

TGIS directors have occupied senior positions in Transnet Professional Property Services.

We are therefore familiar with the Management Paradigm, Corporate Structure and Integrated Corporate Information Systems.

This enables us to understand the needs expressed by Managers and Municipal Councils

2.8 Corporate Systems

In the way that South Africa is a world in one country, so Transnet is a country in one company. Every conceivable item, function or process was encountered in a breadth of applications few will have the privilege to encounter.

This has translated very naturally into a system (IMIS) that covers the majority of functions in the Municipal Environment.

2.9 GIS & Spatial Data

Johann Engelbrecht managed New Technologies and National Projects for Transnet, including the GIS of Transnet’s Property portfolio of 70 000 land parcels and rights. The GIS included Housing, Engineering Services, Aerial Photography of 180 station sites, and Rail Infrastructure, in a Precinct Management Shell for cost allocation.

Lance Nel managed the former Southern Transvaal Regional Office (Survey & Property Information), and holds a M.Sc. Eng. in GIS from UCT.

Ciska Engelbrecht has been working in the survey and GIS fields for approximately 20 years.

Two of the directors are Professional Land Surveyors and Sectional Title practitioners, with GIS experience, making the handling of Spatial Data and its processes and manipulation second nature.

The majority of our staff has a background in Surveying, Cartography, or Property Management making them intimately familiar with Spatial Data and Systems.

2.10 Government

We have been building systems, capturing and cleaning data, training and mentoring, in the local and district municipal market for over ten years, and understand the environment, the systems, and the delivery imperative well.

2.11 System Integration

The integrated nature of our implementations has given us experience and insight into the linkages and overlaps between a variety of governmental processes and information. We have an understanding of all the implicit implications of integration and this gives us the edge and confidence that we are the best.

2.12 Good Governance

The one phrase that truly captures the spirit of our contribution is “Good Governance”.

Good Governance demands that one moves beyond data to integrating people, processes and systems. This is the essential description of TGIS contribution.

2.13 E-Governance

Our systems are one of the first, and probably one of the few effective, integrated e-governance suites available in the world, and we know that we have produced the most comprehensive system available in South Africa. TGIS is leading the field in integration and GIS systems in South Africa.

2.14 Deeds data – Foreign Owners

In 2005 we executed a project for the Strategic Planning section of the Department of Land Affairs where we analysed the extent of foreign Land Ownership in South Africa.

This involved processing 30 000 000 deeds records to establish patterns of ownership of different types of rights in different areas and the type of owner.

This national deeds-data set was connected to the SG data and spatial reports created for the different items under analysis. Poor connectivity exists.

The analysis included a 5 year history to check trends in different areas.

2.15 Valuation System

We have created a desktop based Valuation Management System, which links to Planet GIS. This is designed to assist the field valuation of properties, by pre-field searches and post field data entry and automatic calculation based on defined rates. A history of valuations and updated deeds transactions are key elements.

The IMIS system creates and maintains the municipal valuation role, based on input from valuers. It includes the supplementary roles, and interim valuations.

2.16 Asset Management

The determination of remaining useful life and the valuation of infrastructure assets is firstly a technical engineering problem, and only secondly a financial one.

The broad ranging skills required to deal with the multiplicity of complex fixed asset types in a municipality demands a multidisciplinary technical team.

The municipal engineering personnel play a key role in the process and form an essential part of the team. This approach has the added benefit of skills transfer to them, which ensures proper post-project system maintenance. This is the only way to preserve value in both the assets and the data in the register.

TGIS methodology for the field work and assessments are done in terms of the International Infrastructure Manual and the DPLG Guidelines for Asset Management Plans and are GRAP 17 compliant.

 

       

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